5 Project Management Tools to Monitor Your Projects and SEO Activities



5 Project Management Tools to Monitor Your Projects and SEO Activities
17 November 2020
In today’s entry, you’ll learn how to manage your SEO projects and what tools are helpful in keeping an eye on the effectiveness and performance of your SEO team. Enjoy!



How to manage SEO activities?

SEO and content audits are the first steps you should take. To determine your objectives and learn how to increase your online brand visibility, you need to see your website’s current condition, positions in the search results, errors, and aspects that require immediate improvement. Thanks to knowing the situation from the very outset, you’ll be able to easily establish the results of the implemented modifications. And there are plenty of elements you need to get rid of – duplicate content, broken links, no metadata, and many, many more. Trust us, there are no websites that don’t require any improvements.

SEO Audit Tool siteliner

Siteliner is a tool that will help you conduct a basic SEO audit on your own. Just with a few clicks, you’ll get a full report with suggestions and possible improvements that can be implemented on your website. You don’t have to be an expert – just enter any website address (it can even be a page of your market rivals) and analyze all the mistakes.

When the SEO audit is conducted, the appropriate division of tasks and roles becomes the real key to success. Just like with any other project, you know what needs improvement so now delegate tasks to appropriate persons. Specific employees have to be responsible for specific updates. These will include changes in the code, design, and structure of your website. Moreover, the page content needs to be refined so roll up your sleeves and collect a team of external or internal experts.

The SEO team

To ensure that the SEO activities of your brand make sense, you need specialists from various company departments or external employees hired for special tasks. The team should include salespersons and new business managers who usually communicate directly with your potential and current customers. At this point, you also can’t forget about marketers and copywriters creating quality and SEO-friendly content that is frequently searched for and read by users. In the end, you’ll also need IT specialists who will improve your website code, accelerate its operation, and make it mobile-friendly.

pagespeed insight mobile-friendly test

To check whether your website is mobile-friendly now, use the free Mobile-Friendly Test by Google. The analysis provided by Google PageSpeed Insights will inform you about another portion of tasks that need to be performed. Benefit from this source and find out completely for free what to optimize to improve your website positions. The more effective SEO activities, the better the traffic, turnover, and leads.

Online tools for SEO management

Once you’ve determined SEO activities that need to be performed and collected a team that will implement them, it’s time to divide tasks. To make sure that nothing skips your mind and that all deadlines and expectations are met, take advantage of one of the online project management tools mentioned below. They may come in handy especially in the coronavirus pandemic time when many companies work remotely and the reality isn’t likely to change soon.

What are the expected functionalities of an online SEO process management tool?

  • Creating a list of SEO activities divided into projects and detailed tasks (thanks to this you can create separate projects for marketers and IT departments and then assign given tasks to specific employees).
  • Setting milestones of the SEO project and scheduling SEO activities (you can divide the work into stages according to deadlines, then, overview the introduced changes and prepare reports for the company’s management).
  • Gantt chart (many companies use this form to plan SEO activities and divide tasks among team members).
  • Internal communicators, forums or chats, and the possibility to comment on the tasks (this is useful in case of teamwork where more than one person is assigned to a given project).
  • Creating charts and slide shows (e.g. based on statistics from Google Analytics or data from Google Search Console which you, as the SEO team, can easily and effectively share with your boss).
  • Intuitive interface (after all, this tool is supposed to facilitate the work, not hinder it. The simpler, the better).
  • 24-hour technical support of the tool designer (in case of any problems or failures it’s good to know that there’s someone you can contact and that will immediately help you).

Delante SEO agency project management

So which tools offer this range of functionalities and support the management of SEO processes? Keep reading!

1. Asana

Asana is a free (up to 1000 tasks) project management tool that offers all the functionalities described above. Moreover, it’s possible to easily integrate it with Google solutions like Google Drive or Dropbox.

Asana managing SEO projects

2. Trello

Trello is very user-friendly and enables creating a few boards where you can easily divide tasks among different teams. Moreover, this platform has a mobile version thanks to which you can monitor the progress of conducted SEO activities on your tablet or smartphone. This tool is extremely useful in the ongoing era of home offices.

Trello Managing SEO projects

3. ClickUp

An excellent, clear interface, colorful and comprehensible task statuses, lists, and tables that are easy to organize – these are the identification marks of ClickUp. What’s more, as part of the tasks you can create a database of documents (it’s free up to 100 megabytes) and objectives.

clickup managing SEO project

4. Monday

Monday is an online project management tool characterized by the eye-catching graphic interface used by brands like Coca-Cola, Deezer or Discovery. It can be integrated with hundreds of platforms and applications popular on the market.

managing seo projects Monday tool

5. OpenProject

The basic version of OpenProject is available for free. Apart from the must-have functionalities listed above, the platform supports the most popular agile project management methods – Scrum and Kanban.

openproject managing seo project

If you want to access more project management tools, benefit from AlternativeTo. This is a platform that provides alternative solutions and other applications that can replace popular software like Trello, Asana, or anything else you use in your company.

SEO process management tools – which one to choose?

Which tool is the best? Similarly to ad configuration, mailing creation, or SEO activities, there’s no one good solution. To find the most suitable tool, try out various possibilities and select the tool that works best for you and your team. One can be stated for sure, efficient SEO process management means better and quicker results from your hard work. Benefit from the potential and support offered by one of the abovementioned tools and you’ll certainly see a difference.

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Delante is an online marketing agency specialized in generating website traffic from search engines and paid ads (SEO / SEM). Over 80% of our clients are from rapidly growing e-commerce industry.

Logo Delante

Delante is an online marketing agency specialized in generating website traffic from search engines and paid ads (SEO / SEM). Over 80% of our clients are from rapidly growing e-commerce industry.


  1. Thanks for the list! Currently using Restyaboard, another free project and task management software to monitor projects and SEO activities.

  2. Will check out this one as well Emily! I always worked with Asana for each of the marketing and SEO projects, but as there are so many alternatives I might try something new. Glad I bumped into the article.

Leave a comment


1. How to manage SEO?

First of all, you need to be regular, consistent, and professional. SEO activities are a constant process that requires a lot of observation, analysis, and updates of the implemented solutions. One of the tools mentioned in today’s entry can help you manage your SEO:

  • Trello,
  • Asana,
  • ClickUp,
  • OpenProject.

2. How long it may take to see the first results of the SEO management?

The first results of suitable SEO management will be visible after a few months. The first 3 or even 6 months of your company’s work will help to increase your website visibility and traffic. Only then, even after a few months from performing first SEO activities, you’ll notice a higher conversion rate, provided that your SEO project management is effective and uses appropriate tools.

3. Do I really need an online tool for SEO project management?

If you’re able to properly organize your team’s work, you’ll be fine even with a piece of paper – a tool isn’t a must. However, imagine that you want to go back to old notes or monitor and analyze effects or check your task implementation plan on a regular basis. In this case, SEO process management tools may be a real life-saver.

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